GUIDELINES FOR ADMINISTRATIVE SUPPORT
FOR NON CICM COURSES
The College can provide limited event management support to Fellows and Trainees running independent educational courses (as distinct from official College courses), limited to managing the registrations and finances. The named course organiser or convener must be a College Fellow or Trainee and will be the person responsible for all financial decisions related to the course.
The provision of event management support does not necessarily mean that the College approves or endorses the course, and the College Logo must not be displayed on any advertising or other print material.
Please complete the form by clicking on the button below:
We recommend submitting your application form a minimum of 8 weeks before the course start date. Please allow up to two weeks to receive your registration link once the application has been approved.
Management Fee
The cost for this service is 15% of total revenue (including registration fees and sponsorship income) generated for each course. The College will issue a tax invoice following the course delivery date.
REGISTRATIONS
The College will set up an online registration form for the course and provide a link for the course organiser to monitor registrations. The College will not provide information regarding the course to attendees and all queries regarding the course must be directed to the course contact.
FINANCE
A budget showing income and outgoings must be submitted at time of application as the College will not be liable for any losses incurred and organisers must ensure that the budget is realistic. Any losses made will need to be repaid back to CICM unless otherwise approved by the CEO.
REGISTRATION FEES
Registration fees will only be accepted via the online registration form. These fees will be kept in a sub-ledger in the College’s accounting system and will be used to pay any expenses associated with the course. GST must be included in the registration fee.
RECEIPTS
The College will issue tax invoices/receipts to attendees upon registration via email.
REFUNDS
The Course Convenor will be asked to choose an appropriate cut-off date after which refunds will not be offered for cancellations unless under extenuating circumstances.
EXPENSES
Expenses paid will be limited to total income. If expenses exceed income the Convenor will be liable for the costs.
INVOICES
Supplier invoices must be addressed to the College. All invoices MUST be received by the 30th day of the following month after the date of the course. (Eg: course held 15 August; the final closing date will be the 30 of September.)
REIMBURSEMENTS
If required, Faculty of the course can be reimbursed for costs associated with the course, all receipts of payments must be provided to the College. All reimbursements MUST be received by the 30th day of the following month after the date of the course. (Eg: course held 15 August; the final closing date will be 30 September.)
EXCESS FUNDS
Any funds remaining after all expenses have been met will be paid back to the Convenor’s nominated bank accounts subject to our EFTsure approval process or donated to the Intensive Care Foundation.
INSURANCE AND LIABILITY
The College will not be responsible for any injury, loss, damage etc incurred as a result of the running of this course. The College recommends you purchase an appropriate insurance policy.